Welcome to UA Student Media. We are glad you are here. Below are instructions for completing the necessary payroll forms. Please follow these instructions carefully. Failure to do so will result in your paycheck being delayed. Feel free to stop by the business office for assistance with this process.

Payroll packets are available at the reception desk located near the main entrance, or you can print them from this page.

Fill them out completely and return them to your appropriate manager for signature.

Steps for getting set-up to receive pay from UA Student Media

  1. Complete Employee Information Form. This form must be signed by your manager.
  2. Complete the I-9 Employment Eligibility Online Process by following the following steps.

Instructions for I-9

As part of the onboarding process, the University of Alabama is required to validate that all hires are authorized to work in the United States. Form I-9 is the required form from the U.S. government for this purpose. We have employed an electronic I-9 process for your convenience.

I-9 Step One

Prior to your first day of employment, please access the following link to complete Section 1 of your online Form I-9.

I-9 Step Two

On your first day of employment, you must present ORIGINAL documentation to prove your identity and authorization to work in the United States for your employer to complete Section 2 of your Form I-9. All documents must be unexpired.

A. You may present one document (or a document combination) from List A to provide identity and work authorization. (This is typically a valid passport.)

OR

B. You may present one document from List B to provide identity and one document from List C to prove work authorization. (These are typically a driver’s license and social security card.)
This process must be completed on or before your first day of employment. Failure to do so will result in termination. This is a federal requirement in order to work in the United States.

Direct Deposit and Tax Forms

Direct Deposit and Tax Forms should be completed online once you have access to the Employee tab through your myBama account. UA requires employees to setup direct deposit if being paid regularly. To do this:

  1. Login to your myBama account
  2. Go to the Employee tab
  3. In the Banner Self-Service box select Employee Services folder, Pay Information folder, Direct Deposit document

All new employees registering for direct deposit or current employees making changes to their accounts must use the online form.

******IMPORTANT NOTE TO STUDENT STAFF

  1. If you have questions regarding your paycheck, please contact the business office by phone at (205) 348-7257 or by email at studentmedia@ua.edu.
  2. Payroll forms are completed on a semester basis in most cases. New payroll packets will need to be completed at the beginning of each semester.
  3. Please be advised that to meet federal and state mandates, employees and students at The University of Alabama may be required to take specific health and safety training courses. All new employees (faculty, staff and students) are required to take Right-to-Know training. You will receive an email with instructions containing your login information and the Right-to-Know training website. Once you complete the online training requirement(s), please turn in your course completion certificates to the business office.

***Reminder: All forms must be completed and returned to the business office on or before your first day of work. If you have questions about any of this, please see Traci Mitchell or Lisa Hicks.

Quick Reference

Employee Information Form (PDF)
Form I-9 (Online)
Direct Deposit form found on myBama (Online)
Tax Forms – Alabama A4 and Federal W4 (PDF)
Health Insurance Exchange Notice (PDF)